Special Events and Marketing Coordinator
Why Work at VetCPA?
At VetCPA, you’ll be part of a nationally recognized firm with a clear niche and strong reputation. As Canada’s only accounting firm dedicated exclusively to veterinarians, our work has focus, purpose, and meaningful impact within a specialized professional community.
We are a growing firm with ambitious goals, where team members are trusted with responsibility, encouraged to take initiative, and empowered to contribute in meaningful ways. Because we’re a small team, your work is visible, and your contributions matter.
Our culture is collaborative, engaged, and forward-thinking. Recent employee feedback reflects exceptionally high engagement and an overwhelmingly positive workplace experience - something we are incredibly proud of. We work hard, hold ourselves to high standards, and support one another along the way. We value accountability and initiative, while maintaining an environment where people enjoy coming to work, celebrate wins together, and build something meaningful as a team.
If you’re looking for a place where your work has real impact and where you can be part of a driven, supportive, and fun team, VetCPA offers that opportunity.
Position Overview
The Special Events and Marketing Coordinator provides high-quality administrative, operational, and project support to the firm owner under the direction of the Executive Assistant. This position is responsible for coordinating special events, conferences, and marketing initiatives, with a strong focus on execution, logistics, and organization, ensuring the smooth operations and successful delivery of events and projects.
While on-site at conferences and special events, you take the lead and represent the firm. You are responsible for ensuring logistics run smoothly, the brand is professionally represented, and the overall event experience reflects VetCPA’s standards.
This role also liaises closely with our external marketing agency to coordinate campaigns, digital initiatives, and brand execution. While you are not responsible for leading the overall marketing strategy, this role ensures alignment, follow-through, and quality execution.
This position is well-suited to someone who is detail-oriented, proactive, and comfortable balancing executive support with hands-on conference coordination and marketing execution work.
Special Events & Conference Coordination
Coordinate and take the lead on managing all logistics pertaining to conferences, trade shows, and special events, including registration, booth setup, shipping, and vendor coordination
Manage booth assets, signage, swag, and event materials
Travel to events, as required, to support on-site execution
Ensure event logistics and on-site experience are executed smoothly and professionally
Coordinate staffing and schedules for conferences and assist with attendee engagement at special events
Coordinate travel arrangements and itineraries related to all events and conferences
Troubleshoot on-site issues as they arise
Marketing & Digital Support
Act as the day-to-day liaison with the marketing agency for marketing campaigns, task coordination and updates
Support pre- and post-event marketing activities, including reminders and follow-up communications
Coordinate with the marketing agency for social media posting, scheduling, and monitoring across key platforms when required
Capture event content (photos, videos, testimonials) for social and digital use
Make minor website updates related to marketing initiatives
Coordinate larger website or digital updates with the marketing agency
Maintain marketing collateral, presentations, brand files, and digital assets
Ensure brand consistency across marketing materials
Executive & Administrative Support
Provide excellent, pragmatic service by delivering practical, efficient, and high-quality solutions focused on what clients care about
Provide administrative and operational support related to events, marketing initiatives, and special projects, ensuring leadership priorities are executed efficiently
Order event and office supplies as required
Liaise with vendors, industry partners, current and prospective clients, and internal teams
Mail documents and manage administrative logistics as needed
Conduct research when required to support events, projects, or initiatives
Special Projects & Ad Hoc Support
Assist with special projects and ad hoc duties as assigned
Support internal initiatives that improve organization, efficiency, or client experience
Approach all work with a solutions-oriented mindset - no task is beneath you if it helps the client or firm succeed
Research, evaluate and recommend new conference and marketing opportunities as needed
Qualifications and Requirements
Skills & Experience (Technical abilities and proficiencies required to perform the job)
1-4 years of experience supporting event coordination, experiential marketing, or digital initiatives
A strong comfort with technology, learning new software, and the ability to troubleshoot tech issues independently, as the role is primarily remote
Strong written and verbal communication skills
Creative problem-solving ability with strong attention to detail
Strong project management, organizational, and time-management skills
Regular availability for and comfort with travelling (typically within Canada) and working onsite at conferences and events
Strong proficiency in Google Workspace and Microsoft Office (Word, Excel)
Comfortable using video conferencing platforms
Experience with job or project management software to support organization and execution
Experience in scheduling and managing social media content using social media management tools
Experience making basic website content updates
Familiarity with basic accounting terminology and practices would be an asset
Experience with CRM or lead management tools is considered an asset
Education:
University or college degree in Office Administration, Marketing, Communications, or an equivalent combination of relevant experience and certifications
Additional Information
This role may require occasional extended hours during peak event periods.
Travel will be required for conferences and on-site event execution
The salary range will be based on experience: $60,000-$90,000
Hybrid work arrangement - mostly remote with 1-2 days per week in the London office
Please send your Cover Letter and Resume to careers@vetcpa.ca, demonstrating an exceptionally strong attention to detail, and let us know how excited you are about a hybrid job that incorporates travel within Canada at least once a month. Please send them in a .docx or .pdf format. We would like to thank all applicants for their interest in our organization; only those selected for an interview will be contacted. Application deadline is Friday, March 20, 2026.